ESSENTIAL FUNCTIONS

• Diary and Calendar Management and ensure accurate and timely management of meetings

• Manage business events, conferences and travel including flights, visas, and accommodation at an international level

• Organize and manage corporate and communication events in coordination with internal functions and external parties (Including international site visits, venue and accommodation searches). Control budget and manage compliance process with suppliers.

• Coordinate itineraries for visiting executives (including organisation of meetings; catering arrangements; transportation arrangements; preparing and distribution of detailed itineraries)

• Organising and attending meetings, and ensuring the CEO and team are prepared for meetings

• Handle work of a highly confidential and sensitive nature

• Manage and resolve queries on behalf of the CEO and the Leadership team

• Production of a variety of documents, email, and presentation materials

• Compilation and analysis of invoices, expenses and assistance in budgetary control where required

• Develop efficient and effective management information systems and procedures that allow swift and easy access to key documents and files

• Contact database management

• Email management as required

• Minute taking

• Manage ad-hoc special projects as required

• Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures

• Maintenance of supplier agreements 

Educational/ Experience

• Third level qualification desirable or relevant experience

• Corporate experience essential

• Aircraft Leasing industry experience desirable

• 3-5 years’ experience supporting senior management and management of stakeholders